Flex HRM Employee – a flexible HR system

Your employees are your most valuable resource. They drive the company’s success. HRM Employee offers you a first-class tool supporting you in the management and development of your staff. It’s a flexible HR system that can be adapted to your company. The system is web-based, which means that you can access it wherever you are and from whichever device you want; computer, tablet and cell phone. Flex HRM Employee is a part of Flex HRM – our complete solution for personnel administration. Choose one part or many! Does it sound good to you? Contact us and we will tell you more.

HRM Employee - supports the entire organization

HRM Employee is a perfect tool supporting the entire organization. The management group, the HR manager, the HR department, the department manager, the quality assurance manager and the staff members – whichever role you have HRM Employee facilitates your administration and your everyday work.

Flexible dashboard

A compilation of important key figures presented in a comprehensible and visual way. With bar charts, graphs, pie charts and gauges with green/yellow/red light, the dashboard provides a clear overview of the company – not only in terms of the current status but also retrospectively and in relation to the objectives set up. HR managers and company management have constant access to updated information concerning the key figures you have chosen to focus on. Examples of data that can be taken out are number of employees, personnel turnover, employment forms, sick leave and reasons for termination. All this information is automatically retrieved from different parts of the system

Onboarding/Offboarding

When an employment starts or ends, there is a number of activities to be carried out. As several persons may be involved in these tasks, it can easily get messy unless you have a deliberate structure and a clear distribution of responsibilities. Flex has several functions for making this process easier and more efficient.

Support for the wage revision

You can create pay pots, plan and distribute new wages, audit and approve, and finally implement the new wages. The system handles parallel processes, which means that several managers may work simultaneuosly with the wage revision. Moreover, the view is flexible and may easily be adapted to your needs. When the new wage is in place you can easily calculate the retroactive wage. HRM Employee supports you throughout the wage revision process!

Organization chart

Flex HRM provides a clear overview of your organization in terms of departments, managers and employees, etc. The organizational units displayed can be flexibly adapted to your company. The concern feature (additional module) allows you to take out data for the entire concern, without having to open the individual companies.

Digital agreements and digital signing

Sign up for Verified to make your company 100% digital. You will have access to an entire platform that may be used not only in Flex HRM but for all occasions that involve signing and in which you wish to eliminate paper work.

Flex HRM allows you to easily take out non-disclosure agreements, information concerning processing of personal data, job certificates and other types of forms. The forms can be tailored to suit your company. Create PDF:s and send them for digital signing by means of the service Verified. A smart way of saving both time and the environment. At the same time, you make sure that sensitive personal data are managed in accordance with the GDPR legislation.

Updated CV:s directly from the system

For companies offering services where the competencies and experience of the key persons are important, it is common to maintain a CV for each employee that can be presented to potential customers. Keeping CV:s up to date may be bothersome and time consuming. Flex HRM des the job for you!

Let the employees update their details themselves

Facilitate the administration by giving employees access to data that they are allowed to maintain themselves, e.g. address and contact information. Of course, the kind of information that should be available for the employees may be regulated. The employees can easily access their data via computer, tablet and cell phone.

PA:s and development discussions

Gather all information concerning the employee at one place! HRM Employee manages PA and development discussions, minimizing the need for external document templates. The system allows for easy follow-ups.

Keep track of your competencies

One of the key functions in Employee is that you can put together information concerning the employees’ competencies to keep track of who can do what. When you have a new project and you need someone who, for instance, masters a certain language and a certain application, you can search the competence register to find out who have the desired combination of competencies. You decide how you wish to build your competence tree and what is relevant for your company.

Map competence gaps

There are several diagrams that help visualizing an employee’s competence and competence gaps. Once a skills shortage is identified, you can establish goals for skills development for easy follow-ups.

Plan your skills development

After having identified which competence is missing, you can set up a plan for the skills development to make it easier to fill competence gaps and make follow-ups.

Adapt to your organization

HRM Employee is a flexible solution that allows you to create fields and tables according to your company’s needs. Build up the management of data concerning employees, employment, work experience, wages and benefits – just like you want it. It is just as flexible as it sounds!

Display one company or the entire company group

If your organization is part of a company group there is a number of views that allow you to choose if you wish to see a specific company or the entire company group. Of course, access control is available.

History and current data

HRM Employee gives you an overall picture of all history concerning the employees. The selection options are nearly endless. It also gives you a clear overview of all employees, with sorting by e.g. position, department or employment form.

Manage documents for the employee

Employment contracts, CV:s, grades, certificates, finished courses, etc. HRM Employee manages all of them! You choose which document categories you need for structuring the information concerning the employees. Move documents with “drag and drop”. Smooth and easy when managing large document volumes.

Overview

HRM Employee provides an overview of the employees, which makes it easy to identify the members of the different departments, etc. You can easily move employees between different departments by means of “drag and drop”.

Map courses and skills development

You can enter information concerning planned and finished courses on each employee. Once a course is finished, you can evaluate the employee’s competence and make updates in the employee register.

Reminders

In order to simplify daily life and make sure you don’t forget important things that you as a manager or staff member need to keep in mind, there are many different reminder features in Employee. You decide which reminders are important in your organization. The reminders may be displayed on your start page or be sent as an email message or note in your smartphone.

Do you need to integrate your system with ours?

Flex HRM can be connected to a number of pre-systems and post-systems, e.g. systems for payroll, accounting and invoicing. In addition to our tailored solutions, we have an open API which makes is it easy to integrate Flex HRM with practically any other system.

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Does our solution seem good to you?

Yes, we are actually very proud of our products. You are very welcome to contact one of our vendors.

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