Please be aware that this article primarily pertains to Swedish rules and regulations, which may not necessarily apply or be valid in jurisdictions outside of Sweden.
Significant changes are on the horizon in the reporting to Fora: In the future, employees' salaries will be reported every month instead of once a year. Manual workers are the first to undergo this transformation. The transition from annual to monthly reporting will occur gradually. The initial phase will encompass occupational pensions and insurance for manual workers (Avtalspension SAF-LO, Collective Pension Insurance). This transition will start in the first quarter of 2024. In a subsequent step, non-manual workers with insurance through Fora will also be included.
What’s the purpose of this?
So, why is twelve better than one, again? Here’s the deal: The advantage lies in that both manual and non-manual workers will have their pension contributions transferred monthly, creating more return opportunities throughout the year. The idea is to streamline work processes for employers by reporting monthly to Fora, which is similar to the reporting procedures for the Swedish Tax Agency and Collectum. Behind the decision to introduce monthly reporting are Fora's owners, The Confederation of Swedish Enterprise (in Swedish Svenskt Näringsliv) and The Swedish Trade Union Confederation (in Swedish LO). Here's the key information:
- Final salary details for payments made in 2023 should be reported annually as usual (no later than January 31, 2024).
- After this, you should begin reporting the salaries monthly for employees classified as manual workers.
- In preparation for the transition, a new categorization of manual workers will be introduced.
- Non-manual workers aren’t affected by this transition yet and will thus continuously be reported annually.
For More Information, Visit Fora's Website
What you need to do and when depends on whether your company has manual workers, non-manual workers, or both. You can find more information, videos, and FAQs for employers on Fora's website (in Swedish). We also recommend participating in Fora's free webinars, where they provide more details about the transition. Read more and sign up here (in Swedish). Srf Lönsam, the collaboration group for Swedish payroll system providers, in which Flex Applications participates, has also put together a common FAQ concerning the monthly reporting. Check out Srf Lönsam's FAQ here (in Swedish).
Flex Applications' Payroll System Will Support the New Monthly Reporting
For those using Flex Applications' payroll systems Flex Lön Classic or Flex HRM Payroll, support will be available for the new categorization and monthly reporting. Keep an eye out for more information on our website and in our mailouts.
