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Dashboard – from dull numbers to valuable insights

<span id="hs_cos_wrapper_name" class="hs_cos_wrapper hs_cos_wrapper_meta_field hs_cos_wrapper_type_text" style="" data-hs-cos-general-type="meta_field" data-hs-cos-type="text" >Dashboard – from dull numbers to valuable insights</span>

Do you feel like you are drowning in a sea of data? Difficult to gain an overview of statistics and key figures that are important for your company? Solving these problems is exactly what a digital dashboard is about. But how does a dashboard work in more concrete terms? And what are all the advantages? We will guide you! In our digital world vast amounts of data are generated on a daily basis, data that the company needs to compile and follow up. The access to information creates almost endless possibilities – but also great challenges. Because what purpose does this sea of information serve the company if you don’t manage to package it in a way that makes it easily understandable, relevant and manageable for the right target groups? The solution to the problem is spelled dashboard. Andreas Tapper is Product Manager at Flex Applications and has lead the development of the dashboard that is now being launched as a part of the web-based personnel system Flex HRM. Andreas further explains what advantages are associated with this digital instrument panel: – Companies collect large amounts of data in our systems and what we have been missing is a simplicity when it comes to acquiring key figures based on that data. This is not least the case for the company management that typically may have needed to ask someone else so take out these key figures for them. A dashboard may be described as a compilation of important key figures presented in a comprehensible and visual way for the persons that need to access it. With bar charts, graphs, pie charts and gauges with green/yellow/red light, the dashboard provides a clear overview of the company – not only in terms of the current status but also retrospectively and in relation to the objectives set up. Exactly how high is the sick leave and its development over time? How high is the employee turnover? With the dashboard HR managers and company management have constant access to updated information concerning the key figures you have chosen to focus on.

The right information to the right person

A dashboard is built up by a number of panels visualizing different types of data by means of various graphical elements – almost like the dashboard in a car. Usually, the dashboard is built up in a flexible way and may be tailored, in terms of interface as well as the types of data displayed. – The dashboard in Flex HRM is very flexible. You can build up as many dashboards as you like, and they can, in their turn, contain numerous different panels that presents data in various ways. Examples of data that can be retrieved is number of employees, personnel turnover, employment forms, sick leave and reasons for termination. All this information is automatically retrieved from different parts of the system. It can also be imported via file or API if you, for instance, wish to have historical data from an external system, Andreas explains. Thanks to the possibility to set up multiple dashboards in the system and to connect access rights to different target groups you can make sure that the right information gets to the right person. By means of this so-called role-based access you can make sure for instance that only authorized parties can access sensitive data. – It is good to take some time in making sure that you have a well thought-out basic structure. However, this is something that you set up only one time. Once it’s finished you don’t have to do anything else, just let your dashboards deliver your data. All information is updated automatically in real time, Andreas says.

How is the company doing? A dashboard will give you the answer

Although the needs, of course, may vary between different kinds of companies in terms of what kinds of data are particularly interesting to measure and follow up, all employers have a lot to gain from keeping track of relevant key figures. Let us take the company’s sick leave as one example. That is a key figure that gives a good indication of how the company is doing. If the employees are doing well, the company is doing well, to put it simply. A systematic work for a good health and a functioning working environment is considerably easier to achieve if there are concrete figures that indicates current status, development over time , patterns and correlations.

The dashboard is built up in a flexible way and may be tailored in terms of interface as well as the types of data displayed.

How high is the sick leave level at present? How does it differ between department A and department B? How has it developed over the year? The dashboard helps you to quickly access these figures, to be alerted on warning signs and to make sure that correct measures are taken.

No more time-consuming reports

How does your company make sure that statistics and key figures are compiled and made available for to the persons who need it? Not seldom the process is both time-consuming and complicated. Data from numerous sources should be put together and a number of reports should be taken out. As a next step, these either have to be mailed out or put on a platform where the parties concerned may take part of it. To put it short, it’s management that often requires many stages, a lot of manual work and many middlemen. With a dashboard the entire process is automatized. The result: an easier, quicker and more efficient management but also more correct and reliable data.

10 advantages with a dashboard for management and HR

As we have shown above, a dashboard solution can make the workday easier for the management as well as the HR department in numerous ways. Below we provide a summary of all the advantages:

  1. Makes sure that the right information gets to the right person thanks to role-based access.
  2. Packages important data in a graphically appealing and comprehensive way – including the possibility of tailoring views according as the user wishes.
  3. Helps the management to make fact-based – and hence more well-grounded – decisions concerning the staff and the company’s operations.
  4. Saves time and energy – no more hassle with taking out files and reports.
  5. Less manual procedures = more reliable data.
  6. Helps you to work focused by clarifying the company’s/ department’s goals.
  7. Provides tools that enables the company’s proactive work with health, work environment and employee satisfaction.
  8. ”Traffic light function” that provides a quick status indication and alerts you on unwanted changes.
  9. Combines data from numerous sources in an overall overview.
  10. Makes it easier to identify patterns and causal connections, in terms of e.g. sick leave, employee turnover and reasons for termination.

Flex HRM dashboard is a part of Flex HRM – our complete web-based solution for personnel administration. Read more here. The dashboard is a new feature which will be launched in Flex HRM version 202, release in the autumn of 2020. Do you have any questions? Our experts are happy to tell you more. Kasper Jareblad – Email me or phone me, +46-768-48 88 66.

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