Employment contracts, NDAs, letters of reference, confirmations for keys and work phones, forms for managing personal data… HR professionals, payroll administrators, and managers deal with a wide range of documents on a daily basis – and it can quickly turn into a time-consuming and frustrating process. Let’s say you're preparing a contract for a new hire. First, the document needs to be printed and signed on your end. Then, you either have to schedule a meeting or scan and email it – or even send it by post – to the employee, who in turn needs to repeat the same process: print, sign, scan, and send it back.
And the hassle doesn’t end there. Once signed, the contract needs to be stored and archived securely. In short: the traditional way of handling documents poses both administrative and security challenges. The solution? Go fully digital – from document creation to signing and archiving.
Why Choose E-Signatures?
1. Save Time (and Headaches)
Struggling to make the workday hours stretch far enough? When contracts and other critical documents are handled digitally, there's no need to waste time chasing signatures, scanning, emailing, mailing, or filing. For employees, the process is just as smooth – receive a notification and sign with a few clicks on your computer, tablet, or phone, wherever you are. What used to take hours – or even days – can now be done in just minutes.
2. Keep Security Tight
Security first! Printing, scanning, and mailing sensitive documents always involves a risk of data being lost or falling into the wrong hands. E-signatures offer a much smarter alternative. Most digital signing solutions include some form of authentication – often via BankID or equivalent – which ensures that the right person is signing.
And unlike traditional paper contracts, digital ones are far harder to tamper with. Once signed, the document is locked for editing and cannot be altered afterward.
3. Better for Your Budget – and Kinder to the Planet
Let’s be honest – printers, paper stacks, postage fees, and physical storage aren't just a hassle, they’re also a hidden drain on your budget. When you handle contracts manually, costs quickly add up – both in lost time and unnecessary materials.
Switching to e-signatures means you cut down on clutter, save money, and reduce waste all at once. It’s not just a smarter way to work – it’s a simpler, greener choice too. (And hey, doesn’t it feel good to do both your wallet and the world a favor?)
4. Impress Your New Hires
A thoughtful onboarding process makes all the difference – especially after you’ve landed that dream candidate. A smooth, digital experience for employment contracts, NDAs, and other onboarding paperwork helps you make a great first impression. It shows you’re organized, modern, and serious about making things easy for your employees.
5. Full Control at Your Fingertips
Who’s signed what – and what signatures are still missing? Another major benefit of e-signatures is the ability to track status in real time, directly from the digital platform. If someone forgets to sign, simply send an automatic reminder. Once completed, all documents are safely stored in one place and can easily be retrieved whenever needed.
Ready to Simplify Your Document Workflow? Let’s Make It Happen
Tired of clunky routines and paperwork piling up? With Flex HRM Employee, you can manage employment contracts and other essential documents in a seamless digital flow – right alongside the rest of your employee data. Just a few clicks, and your PDF is ready to go for e-signing via Scrive or Verified. The recipient gets a quick notification and signs securely using BankID or another trusted method – fast, smooth, and safe.
Want to see how it works in action? Reach out – we’d love to show you!
